City Clerk

Welcome to the Office of the City Clerk. The City Clerk’s Office is a courteous, service-oriented team of professionals working in partnership with the community, commission and employees. We are committed to providing efficient service in a responsive and expeditious manner, and maintaining the integrity of all commission actions through the Longwood City Code, policy manual, minutes, and resolutions. The City Clerk’s Office is dedicated to continuing the preservation of the City’s history. 

The City Clerk’s Office maintains all documents of official record, including minutes of all City Commission meetings, Ordinances and Resolutions, Developers Agreements, contracts and others. The City Clerk’s Office also maintains all minutes of the City’s various boards and committees.

Alternate Record Keepers


All records maintenance for the City is coordinated through this office with the exception of police and personnel records and available for public viewing after proper notice of need. Police and personnel records should be requested from the Police Department and the Human Resources, respectively.
 

Duties & Responsibilities


  • Custodian of the City Seal
  • Administer the publication of the City’s Code of Ordinances and all related supplements
  • Attend, record, and prepare minutes for all Commission meetings, and provide the agenda information
  • Attest and maintain custody of all official City records (to include meeting minutes, ordinances, resolutions, agreements and deeds of City-owned property)
  • Coordinate appointments to City boards and committees and provide secretarial assistance
  • Coordinate Public Records Requests in compliance with the City’s Public Records Policy and Chapter 119, Florida Statutes 
  • Custodian of the City cemetery, Longwood Memorial Gardens
  • Designated Elections Official for City elections
  • Provide reception, telephone, and mail services for the administrative offices
  • Responsible for legal advertising of public hearings